Link building can be incredibly frustrating. 

No matter how good your content is, you can put in all the effort in the world and still not get the links you need. 

Considering the time it takes to create quality content and then manually reach out to prospects, it’s no wonder that many people give up on link building altogether. 

Here’s where link building automation comes in.

Automation makes the process easier and more efficient so that you can get better results with less effort.

In this post, we’ll look at why link building automation is the need of the day and the pros and cons of using it (and how it shouldn’t be used). We’ll also share some best practices for implementing it in your own link building strategy.

Let’s get started.

Why Is Link Building Automation the Need of the Day?

With the increasing volume of tasks modern SEOs face, automation is more necessary than ever.

From content creation to link building, social media, and beyond, there are simply too many tasks and not enough hours in the day.

For example, let’s say you’re trying to build links to a brand new piece of content. You could go through your list of link prospects one by one, and manually reach out to each.

But that would take forever, and there’s no guarantee that you’ll even get a response from all of them.

With automation, you can quickly and easily scale your link building efforts without sacrificing quality.

Additionally, automation can help you find new link prospects that you wouldn’t have found otherwise.

automating guest posting by using tools like Pitchbox

For example, let’s say you’re looking for guest posting opportunities.

You could go through Google one by one and manually check each website to see if they accept guest posts.

Or, you could use a tool like Pitchbox, which automates the process and makes it much easier and faster.

Pitchbox is just one example of the many link building automation tools available today.

Other popular options include BuzzStream, Link Prospector, and Linkdex.

Each of these tools has unique features and benefits, so it’s essential to choose the right one for your needs.

Plus, we know it can be difficult to choose among the many options available. Keep reading until the end to check our list of the top tools for link building automation.

What are the benefits of adopting link building automation?

pros and cons of link building automation

There are many benefits of adopting link building automation, including:

  • Increased efficiency: Automation can help you get more done in less time to focus on other essential tasks.
  • Improved accuracy: Automation can help you avoid mistakes and get more accurate results.
  • Greater scalability: With automation, it’s easier to scale your link building efforts and reach more prospects.
  • Increased reach: Automation can help you find new link prospects that you wouldn’t have found otherwise.
  • Improved organization: Automation can help you keep track of your link building efforts and ensure that nothing falls through the cracks.
  • Less human error: Automation can help you avoid human error and avoid unnecessary mistakes.

What are the cons involved with link building automation?

There are a few potential downsides to link building automation, including:

  • You need to invest in some software or tools: To automate your link building efforts, you’ll need to invest in some software or tools. This can be a significant upfront cost, depending on your chosen tool.
  • There’s a learning curve: There’s definitely a learning curve involved with link building automation. You’ll need to take time to learn how to use the tool properly and get familiar with its features.
  • There’s potential for abuse: If not used correctly, link building automation can be abused. For example, some people use automated tools to spam websites with link requests. This is not only rude and annoying, but it can also get you into trouble.
  • It’s not a replacement for human interaction: While link building automation can be beneficial, it’s important to remember that it’s not a replacement for human interaction. There will still be times when you need to reach out to people manually and build relationships the old-fashioned way.

The “Ugly” of Link Building Automation

Now that we’ve got into the pros and cons of link building automation, let’s step into the “ugly” side of things.

First, link building automation isn’t about extracting big bulk lists of links and sending out templatized emails to a list of people. It’s about using data to optimize your link building process so that you can get the most out of your efforts in a shorter amount of time.

Using automation as an excuse for spamming people with generic emails is not going to get you anywhere. You still need to be mindful of the quality of your outreach and how it affects your brand’s reputation.

Understand: effective link building automation is about efficiency; keeping on top of conversations with users and influencers, understanding the value of the links you’re getting, and optimizing your outreach efforts. 

For example, you could use Zapier to automatically link up your tweets with the contact details of people who tweet at you, then use a tool like BuzzSumo to find influencers in that niche.  

From there, you craft a personalized message for each influencer and send it off to them.  

At the same time, you can use a tool like LinkAssistant to find link opportunities and reach out to sites that are relevant to your niche.

Or maybe you’re using an AI tool like ChatGPT to categorize your prospecting targets or write personalized one liners.

Ultimately, link building automation shouldn’t be used to replace your outreach efforts but to help you save time and get more out of them.

The right technology will help you stay organized and make sure you’re reaching out to the right people at the right time.

Challenges of Link Building Automation

While automated link building can be useful, there is a reason why manual, personalized link building outreach takes precedence; that’s because automated limits the control you have over your links.

Here are some of the common challenges you may encounter with link building automation.

  1. Quality Control

Opting for automated link building means you will have less control over the websites, anchor texts, and strategies used to build your links; this is because those automated services won’t allow you to steer your campaign in a way where you can build the most relevant link placement opportunities.

Also, this lack of control can also result in suboptimal or inconsistent link quality because automated software focuses on quantity over quality. 

  1. Lack of Personalization

The level of customization you get with manual link building will always trump that of automated services. The reason why automation can generate large numbers of links is because they won’t always find the most relevant placements. 

The lack of relevancy will generally also mean a decline in the quality of your backlinks – links that look spammy and build up over time, will hinder your SEO efforts.

  1. Keeping Up with Algorithm Changes

The lack of ability to quality control a highly automated link building process,  is an obvious drawback. Parts of the process can be automated, but if you lose control of quality and just treat link building as a game of scale and numbers, it will reflect later in the next algorithm update!

  1. Over-Optimized Links

Over-optimizing does you more harm than good because search engines these days are smarter and can identify when keywords are overused or unnatural, especially when used as anchors for links.

If you take an automated approach, it will tend to overdo keyword optimization; this causes an imbalance, and search engines will pick it up to check if you’re manipulating the rankings.

  1. Building Trust and Relationships

We’ve established that you have limited control over your link placements; this could lead to missed opportunities because you won’t be able to collaborate and build relationships with other website owners.

Overly automated systems may not be able to recognize potential leads and run the risk of overlooking them, which is why including manual link building strategies will maximize your opportunities. 

  1. Avoiding Penalty/Devaluation

Since Google’s Webmaster Guidelines strongly discourage artificial link building and link schemes, you must choose your automation software carefully to ensure it correctly implements these guidelines.

Spammy automated services like XRumer, Rankerx and GSA may use malpractices that bluntly violate these guidelines, and when search engines detect these inconsistencies, they will penalize your website and also dwindle your rankings.

  1. Added Cost

Although you can choose between paid and unpaid link building software, the cheap or free ones usually come with the risk of encouraging bad link-building practices or just not adding much added efficiency to your process , which is why you’ll have to invest in a trustworthy service.

However, the more advanced software can be pricey, and you’ll have to additionally invest in training and support to learn or teach your employees how to make the most of such tools and to understand new updates. 

Link Building Automation: Best Practices

Now that we’ve looked at the pros and cons of link building automation, let’s look at some best practices for implementing it in your strategy.

Personalize your outreach

Remember, you’re dealing with real people, not just numbers and data.

When reaching out to someone, take the time to personalize your message, and make it clear that you’re not just sending out a generic template.

Of course, this doesn’t mean you must write a novel each time.

But, a little personalization can go a long way in helping you to build relationships and get more positive responses.

Some specific personalization tactics include:

  • Using the person’s name: Add the person’s name to your message so that they know you’re addressing them directly.
  • Mentioning mutual connections: If you have any, mention them in your message. This will help to build rapport and trust.
  • Talking about their work: Take the time to mention what you like about them and why you’re reaching out.
  • Specificity goes a long way here: The more specific you can be, the more they’ll appreciate it.

Set up a rigorous link building process

When you’re automating your link building efforts, it’s crucial to have a rigorous process in place to ensure accuracy and avoid mistakes.

Standardization is especially crucial if you’re working with a team.

Some specific things to keep in mind when setting up your process include:

  • Defining your goals: First and foremost, you need to define your goals. What exactly are you trying to achieve with your link building efforts? This will help to guide the rest of your process.
  • Creating detailed templates: Next, you’ll need to develop clear templates for your outreach messages. These templates should include everything from the subject line to the call to action.
  • Governance and quality control: Once you have your templates set up, it’s vital to put some governance and quality control measures in place. This will help to ensure that your messages are always accurate and on-brand.

For example, you might want to set up a process whereby all messages must be approved by a senior team member before they’re sent out.

You might also want to consider using an automated tool like Yesware,  or Pitchbox which can help track your messages and ensure that they are delivered as intended.

Besides the obvious things like making sure your link building process is airtight, there are a few other best practices to keep in mind.

Some of these include:

  • Diversifying your link sources: When building links, it’s essential to diversify your sources. This means not just relying on automated tools but also including things like guest blogging, manual outreach, and social media.
  • Focusing on quality over quantity: It’s also important to focus on quality over quantity. It’s better to have a few high-quality links than a bunch of low-quality ones.
  • Monitoring your progress: Finally, don’t forget to monitor your progress. Keep track of the links you’re building, and ensure that they have the desired effect on your traffic and rankings.

Keep an eye on your metrics

When automating your link building, keep an eye on your metrics to ensure that your efforts are paying off.

Analytics plays a crucial role here.

You should track your traffic, rankings, and conversion rates.

If you notice a sudden drop in any of these metrics, it could indicate something is wrong with your link building process.

Standardizing the tracking process will help you identify issues more quickly.

Adjust your strategy as needed

As with any other aspect of SEO, link building is an ever-evolving process. 

That means that your strategy will need to evolve as well.

What works today might not work tomorrow.

So, keep an eye on the latest trends, and adjust your strategy accordingly

One of the best ways to do this is to keep up with the latest link building news and resources.

Some great places to start:

  • The Moz blog is an excellent resource for all things SEO, including link building.
  • Search Engine Journal is another great blog for SEO news and information, including link building.
  • SE Roundtable is a great resource for the latest search engine news and opinions on the latest algorithm updates.
  • The Links Guy is an excellent blog for link building tips and tricks.

What Does Link Building Automation Look Like in the Real World?

At this point, you may be wondering what link building automation looks like in the real world. 

Here are a few examples: 

  • Using automation to scrape prospecting lists
  • Creating a list of potential link targets and automating the process of reaching out to them 
  • Automating the process of identifying broken links and submitting requests to fix them 
  • Using AI to write the entire email or email templates
  • Tracking your links and link building progress 

There are a variety of ways to automate your link building process. 

The key is striking the right balance.

While automation can be good for streamlining the things which are repeated and redundant work, you don’t want to automate too much that it brings down the quality of the process. 

For example, running large prospecting lists and ending up with loads of irrelevant targets within your target list can do more harm than good.

The best way to use automation is to use it for tasks that are monotonous and are an “exact science” to some extent, and leave the more personal aspects to manual work.

For example, suppose you have a database of potential link targets you need to sift through. In that case, you can use automation tools like Buzzstream or Pitchbox to help speed up the process.

These tools can help you quickly gather data on potential targets and even automate parts of the outreach.

But when it comes to actually building the relationships, you’ll want to leave that to manual work.

That’s because building relationships, and building rapport can be a complex task that requires human interaction.

It’s something that can’t be easily replicated by a computer.

6 Automation Tools for Link Builders

You’ll need the right tools to automate your link-building process. 

Many different automation tools are available, and which ones you use will depend on your needs and preferences.

6 tools to automate link building

Some popular options include:


Buzzstream is a tool that’s designed for link building and influencer outreach.

It offers a suite of features geared towards simplifying and streamlining these processes, including automated contact management, customizable templates, and automatic follow-ups.

It also includes a “link intelligence” feature that allows users to see detailed information about the links on a website.

This data can be used to inform link building strategy and identify opportunities.

Screaming Frog

Screaming Frog is a tool that’s designed for website auditing.

While it’s not specifically designed for link building, it can be used for this purpose thanks to its ability to crawl websites and gather data on links.

This data can be helpful when conducting link audits or research, as it can provide insights into the quality of a website’s links.

Screaming Frog can also be used to find broken links, which can be useful when conducting link removal campaigns.


Ahrefs works great for backlink analysis and research. 

Thanks to its massive database of live links, you can quickly find potential link targets and see what kind of links they already have.

Ahrefs also offers a link building tool called “Content Explorer.”

Content Explorer is a search engine that lets you find popular articles in your niche.

Content Explorer is a great way to find link building opportunities because it allows you to see what kinds of links your competitors already have.

This way, you can target the same websites and publications when building links to your own content.


Pitchbox is an all-in-one outreach platform that provides users with a suite of tools to streamline the process of prospecting, outreach, and follow-up.

Pitchbox’s primary focus is on simplifying and automating the process of link building outreach, making it an ideal tool for those engaged in this activity.

The platform includes features designed to make outreach more efficient, including semi-automated prospecting and outreach campaigns, customizable templates, and engagement scoring.

Pitchbox are also incorporating some custom  AI features into their platform at the present time, which are going to be an exciting addition to the industry.


Zapier is a tool that allows users to connect different apps and services together.

While not specifically designed for link building, Zapier can be used to automate various aspects of the outreach process, like sending follow-up emails or adding new prospects to a CRM.

Depending on the apps and services you’re using, Zapier can provide a high degree of customization and flexibility regarding how you automate your outreach process.

For instance, you could use Zapier to automatically add new prospects to a spreadsheet after contacting them via email.

Or, you could use Zapier to automatically send a follow-up email, or a LinkedIn connection request after a certain amount of time has passed since the initial contact was made.


Mailshake is a tool that specializes in email outreach. It can be used for link building, but it can also be used for other purposes such as prospecting and lead generation.

Besides simplifying the process of sending mass emails, Mailshake offers several features designed to improve email deliverability and open rates.

These include automatic follow-ups, email verification, and “smart sending.”

Smart sending is a feature that allows you to automatically send emails at the best time for each recipient, based on their time zone.

Ready To Automate Your Link Building Process?

Link building automation can be a great way to improve the efficiency of your outreach efforts.

Several tools can help you automate various aspects of the process, including prospecting, outreach, and follow-up.

When used correctly, link building automation can help you build more links in less time, freeing up your time to focus on other aspects of your business.

Just be sure to use automation responsibly, as it can easily be abused.

 And, as with anything else, be sure to test different approaches to see what works best for you and your business.